Proper project planning and execution requires organizational tools that allow you to understand where you are in a project and identify any gaps that may exist. To this end, network diagrams are an indispensable visual tool for project managers to facilitate effective communication and deliver results.
Network diagrams help you catch potential bottlenecks, locate opportunities for improvement, and make informed decisions about your product.
In this article, you will learn what a network diagram is, how they’re used, the different types and how to create and implement them within your role as a project manager.
Table of contents
- What is a network diagram?
- Types of network diagrams
- How to use network diagrams
- How to create network diagrams
What is a network diagram?
A network diagram is a visual tool that allows you to evaluate your tasks and understand their relationship to one another. By doing so, you can create a critical path to follow.
Network diagrams help you visualize how each task interacts and supplies you with the exact end date of your project. You can think of them as a fancy visual workflow to help you keep track of your project.
Types of network diagrams
There are two types of network diagrams: precedence diagram method (PDM) and arrow diagram method (ADM). Both types are fairly similar, but the main difference is how they present tasks and milestones. Let’s dive into each method a bit further:
Arrow diagram method (ADM)
The ADM is less common because of its limitations, but it’s good to know it so you can understand the difference from the PDM.
True to its name, the ADM uses arrows in its diagram. The arrows represent a task or an activity, while the boxes are considered milestones of the start and end of the activity. Sometimes the length of the arrow demonstrates the length of time it will take to complete that activity.
The problem with the ADM is that it only shows one dependency going from A to B. Meanwhile, the PDM can show four dependencies, which allows for more intricate and accurate diagrams compared to the ADM. Because of this, a majority of project scheduling tools use the PDM for their software.
Precedence diagram method (PDM)
The PDM has far more dependencies compared to the ADM because it organizes tasks and relationships differently to reveal additional options. When looking at a PDM, it’s important to remember these elements:
- Nodes — Each box represents a task or an activity
- Dependencies — Demonstrates the relationship between nodes with a line
The PDM elements reveal more possibilities for how tasks are completed and their impact on each other. The four dependencies in the PDM include:
- Finish to start — Task B can’t start until Task A is complete
- Start to start — Task B can’t start until Task A starts
- Finish to finish — Task B can’t finish until Task A is complete
- Start to finish — Task B can’t finish until Task A starts
An additional bonus of using the PDM is you can also factor in lead times and lag times. These can give you a better grasp of your timeline and the end dates of your tasks and projects. Overall, the PDM can efficiently help product managers identify tasks and relationships and create a realistic project schedule.
How to use network diagrams
As a PM, you can use network diagrams to do the following:
- Justify timelines
- Support organization
- Reveal task dependencies
- Demonstrate workflow
- Create accurate timelines
- Show project progress
Justify timelines
Every product manager has to talk to stakeholders and convince them to be on the same plan. Network diagrams efficiently show how tasks are interrelated in an easy-to-understand format. This makes your presentation to stakeholders easier since they can see why your timeline is necessary.
Support organization
There are a lot of activities to keep track of when running a project. A network diagram ensures no task is forgotten and every activity is considered during the planning and execution process.
Reveal task dependencies
You may not realize Task A and Task C can start at the same time even though Task B isn’t finished yet. By creating a network diagram, you can find how tasks are dependent on each other (and how they aren’t). This helps you create a more efficient and accurate timeline for your project.
Learn more →Demonstrate workflow
Communicating what needs to happen next for employees is easier once you’ve created a network diagram. A team can understand the scope of the project and how activities will affect each other.
Create accurate timelines
When all of your tasks are arranged and dependencies established, product managers will have a better understanding of their team’s work schedule. If something gets delayed, you can view what other tasks will get delayed and make accommodations for it.
Show project progress
Stakeholders need assurances the project is progressing, and network diagrams are a great way to show what your team has completed within a timeframe.
How to create network diagrams
Creating a network diagram for your product team doesn’t have to be an intimidating experience. There are four steps to create a network diagram:
- Define tasks — Take time to identify all the major tasks you’ll need to complete your project. You may also want to include sub-tasks to ensure all activities are covered in your network diagram
- Add dependencies — Next, establish dependencies or the sequence of events. Find the relevant dependencies for each task and how they interrelate. Some activities can start at the same time, while others may need to wait for other tasks to be completed first
- Assign due dates — Estimate how long each task will take to complete
- Create your network diagram — Luckily, there are some tools to help you create a network diagram. Here are a few popular options:
- Draw.io (Free)
- Gliffy (Free and paid options)
- Edraw (Paid)
- Microsoft Visio (Paid)
- Lucidchart (Free and paid options)
- ConceptDraw DIAGRAM (Free and paid options)
Final thoughts
Network diagrams are easy to understand, but they can quickly become confusing if you don’t follow best practices. To close out, keep the following in mind:
- Don’t over-plan — It may be tempting to plan every little step, but this can delay the start of your project if your team members are too focused on creating the perfect network diagram
- Avoid complexity — Network diagrams are supposed to present an easy-to-understand visual representation of your project timeline. Break it down into smaller phases or milestones
- Only have one start point and one endpoint — If you have multiple start points or endpoints, this is a sign you should break down the network diagram into multiple projects
- Don’t overlap arrows — Similar to avoiding complexity, don’t create a network diagram with overlapping arrows. You want to aim to create a network diagram anyone can understand at first glance
- Find the critical path — Network diagrams are a great way to find the critical path. Since it shows the sequence of events, you can easily discover which timeline will have the biggest impact on your product
- Stay consistent with symbols — Keep symbols consistent throughout the network diagram to prevent misunderstandings. Confusion can easily lead to errors and delay the project
Featured image source: IconScout
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